Nupress Tools follows the 10 National Privacy Principals which the Federal Government has developed derived from the Privacy Act 1998 (and the 2000 Amendment to the Act). The 10 National Privacy Principals are located at:
When we talk about “personal information”, we use the definition provided by the Federal Privacy Act “Personal information” means information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can be reasonably ascertained, from the information or opinion.
We require all of our employees, contractors, suppliers, business partners and service providers to comply with privacy laws and continually look for ways to meet and exceed our customers’ expectations.
We only collect information that is necessary for one or more of our functions or activities, and we only keep it for as long as we may require it for a legitimate business purpose. This information may be of a personal nature and can include details of marital and dependant status, educational background, employment history, and current employment status, language, literacy and numeracy skills etc. The purpose of this information is to allow the staff of Nupress Tools to develop effective training and assessment programs, according to the needs of each individual and flexible working hours. Where there is a requirement for allowable adjustments for assessments, we may also collect details of physical disability to allow us to conduct the assessment. When we collect personal information from an individual, we ensure that we do so in a fair manner. We also let the individual know:
- how to contact Nupress Tools
- the purposes for which the information is being collected
- the organizations, or types of organizations, to whom we may disclose the information
- the main consequences (if any) for the individual if all or part of the information is not provided, except to the extent that this is obvious
- the fact that the individual can access the information that we hold
- any law that requires us to collect the information.
We will collect personal information directly from the individual concerned whenever practical. However, if we do collect an individual’s personal information from a third party, we take reasonable steps to ensure that the individual has been advised of the matters listed above as they apply to both the third party and our own handling of the information.
We treat certain kinds of sensitive information, such as health information, with higher standards of security and confidentiality. We will only use this sensitive information with the individual’s consent unless the law specifies otherwise.
We will only disclose personal information:
- for the purposes for which we have advised that we are collecting it, and for related purposes that could reasonably be expected in the circumstances,
- with the individual’s consent, as part of the asset sale of a business or division, as specified by law.
In the course of our business activities, we may need to disclose personal information to our agents, service providers, business partners, government authorities and others, but will always do so in accordance with the above principles. Except where data is transferred as part of the sale of a business or a business division, we will not sell personal information under any circumstances or share it with anyone for marketing purposes unless we have advised of this on collection or otherwise obtained the individual’s consent.
Unauthorised Disclosure or Use
Unauthorised disclosure or use of personal information by our employees, contractors or agents is a serious breach of this policy. Merely accessing information without proper authority is a form of unauthorised use and will not be tolerated. In the event of a breach, Nupress Tools will take appropriate action, which may include disciplinary or legal action.
Access to Personal Information
Individuals will be able to access their personal information upon request. However, we may occasionally need to deny access to information where the law expressly allows it (for example, when someone is under investigation for fraud).
We will not sell, share, rent or otherwise provide personal information to others including people in your workplace, spouse, family members or other third parties unless we are required or permitted by law to do so or have the clear, written authority of the individual concerned.
Employees who wish to stay in contact with other employees, suppliers etc are advised to collect names and contact information in person as Nupress Tools is not obliged to pass on this information.
To obtain or release your personal information, you must:
- Notify the Human Resource Manager of Nupress Tools in writing.
- The Human Resource Manager will confirm with the following people using a Authorisation Release Form
- HR Manager checks with the Managing Director for authorization of disclosure.
- If request has not been given to HR Manager in person, the person for whom the information has been requested will be contacted and release form signed.
- HR Manager provides the information if the first two points are achieved
Nupress Tools will maintain your records as required by legislation, on file or in an electronic database. Access to these records is strictly controlled and our priority is to protect the personal information that we collect. Personal information will be managed confidentially and securely, and will be destroyed when no longer required. We secure personal information in the same way as we safeguard our own sensitive information. We also strive to constantly improve our business processes and the technology we use to protect data.
We will take all reasonable steps to ensure that personal data we hold is accurate, complete and up to date, and has been obtained directly from the individual or a reputable third party.
Privacy-related inquiries or concerns can be directed to Nupress Tools Human Resource Manager.
Availability and Review of Policy & Privacy Statements
This policy will be reviewed from time to time and any amendments will be incorporated in the updated policy and in privacy statements where applicable. We will take steps to let individuals know of the changes that affect them.